Vendor Management Coordinator

Kimley-Horn is looking for a Venue Sourcing and Vendor Coordinator to join our growing team in our Raleigh, NC office. This role will provide unparalleled customer service to exceed internal client goals and build relationships. This is an in-office position.

• Support venue (meetings and room block) sourcing
• Review and distribute hotel contracts
• Gather event and meeting room requirements and advise internal teams on best practices
• Support transient travel sourcing
• Engage with firm vendors, conduct research, and gather insights
• Balance tasks and timelines internal to the team and in partnership with our clients
• Facilitate, build, and maintain proactive relationships with firm colleagues

• Bachelor’s degree in a related field or 1+ years relevant experience
• Experience working in a fast paced environment, balancing competing priorities
• Ability and interest to learn new software and build skills
• Strong organizational and time management skills
• Exceptional interpersonal skills to instill confidence and build rapport across teams
• High attention to detail
• Exceptional client service mentality and strong work ethic
• Excellent communication skills - Ability to communicate clearly with verbal, written, and listening skills
• Working knowledge of MS Word, Excel, PowerPoint, Teams, and Outlook
• Ability to work as an individual contributor and as a valued participant in a team-based environment
• Perform other duties as assigned

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.