Regional Facilities Coordinator

Kimley-Horn, recognized as one of Fortune Magazine's "100 Best Companies to Work For," is seeking a Regional Facilities Coordinator. This role supports the Regional Business Manager, firmwide real estate managers, and various offices across the Midwest region.

The Regional Facilities Coordinator will support office facilities, oversee build outs, and coordinate moves to ensure they align with the organization's needs. This position involves daily interactions with both internal teams and external contractors. The role is based at our Chicago West office, located at 4201 Winfield Road, Suite 600, Warrenville, Illinois (IL).

• Coordination with firmwide real estate managers, regional business manager, regional IT manager, and local staff to facilitate office buildouts and moves, including arranging moving, furniture, supplies, cabling vendors, as well as prep and communication with vendors and local staff
• Support in planning and managing the efficient utilization of building occupancy space, renovations, and office transitions
• Assist office staff with maintenance and improvement issues, coordinating with vendors
• Furniture surplus inventory, signage, and access management
• Oversee project work performed by outside contractors; review and approve contractor work for quality, completeness, and conformity to contract specifications; consult with contractors; prepare and maintain related records and reports
• Tracking regional office budgets; assisting with regional review and approval of expenses; creating and maintaining Excel spreadsheets related to business planning, other special projects as assigned
• Effectively collaborate with other administrative staff, senior leaders, and outside vendors
• Periodic travel, including occasional overnight travel, when required in support of regional Florida offices, in addition to potential infrequent travel outside Florida to assist other offices

• 3+years of facilities coordinator experience 
• Strong organization and project management skills and abilities
• Good verbal and written communication skills
• Ability to establish and maintain strong working relationships with team members, peers, and business partners
• Ability to work professionally with all levels of the organization
• Ability to prioritize and to complete tasks in a timely manner
• Ability to work independently with minimum supervision
• Familiarity/comfort with construction/handyperson/facilities topics and a mechanical problem-solving mindset is a plus
• Experience with technological platforms is a plus
• Ability to travel to existing and new office sites to coordinate and oversee office fit ups, moves, and maintenance
• Minimum High School Diploma; Prefer Associates or Bachelor's Degree

Salary Range: $70,000 to $85,000 (depending on experience)