Administrative Assistant

Kimley-Horn is looking for an Employee Experience Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is not a remote position.

• Individual and Group Support: 
  • Book travel arrangements, including OfficeSpace booking
  • Manage expense reports
  • Proactively Manage Outlook Calendars (meetings/call scheduling)
  • Maintain team shared travel calendar
  • Compile meeting agendas, minutes, and other miscellaneous documents
• Diversity & Inclusion Support: 
  • Schedule regular D&I related meetings
  • Scheduling and logistics for specific ERG requests, D&I Programs, workshops and events 

• Face-to Face Meeting Logistics: 
  • Reserving meeting space
  • assisting attendees with travel booking or providing travel direction, creating travel matrixes for attendees 
  • Ordering catering for meals and snacks, making outside reservations
  • Preparing printed materials 

• General Office Support: 
  • Submitting invoices
  • General data entry, document formatting, filing, and mailing
  • Asana support
  • Backup for reception / front desk
  • General office administrative duties
  • Office event support as needed

• High school diploma or equivalent and 4+ years of administrative experience or executive assistant experience in a corporate/professional environment 
• Proficiency in managing and balancing multiple tasks/priorities with a high sense of urgency 
• Outstanding organizational skills and attention to detail 
• Strong proficiency with MS Office including Microsoft Word, Excel, PowerPoint, and Outlook
• Great attention to detail required
• Ability to work independently and as part of a team
• Identify and proactively solve problems
• Experience with Concur is a plus (not required)
• Able to manage and balance multiple tasks and priority

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.