Project Administrator

Our Celina office is looking for a Project Administrator with 0+ years of experience to join our regional team.

• Assist PM’s with drafting Proposals and Addendums
• Create templates for Proposals and Addendums
• Assist PM’s Scheduling Client Appreciation Outings.
• Assist PM’s on Christmas Gift Selections and Deliveries.
• Assist Teams on Marketing Tasks Pre-Sell Tasks
• Facilitate client communications such as proposals, letters, contracts, transmittals, etc.
• Interface with clients regarding project expectations as it relates to scheduling and permitting processes
• Develop work plans, track progress and deliverable documents, as well as provide status updates to PMs; prepare weekly trackers or job status communications for clients
• Plan and facilitate project meetings to align the project team with methods and goals as well as to track project tasks
• Coordinate project submittals to various jurisdictional agencies, cities, utilities, etc.
• Create, proofread, edit, format, and finalize project-related documents
• Support the program management processes of integration, scope, schedule, budget, quality, resources, communication, and risk
• Responsibilities may also include researching local project permitting requirements, advising clients on strategic approach to permitting and approvals, coordinating project permitting submittals, and engagement with agency personnel to expedite permitting agency approvals
• As the role progresses this individual will be expected to take on additional responsibilities as needed

• 0+ years in a corporate/professional environment in an Administrative role
• High school diploma or equivalent 
• Outstanding organizational and communication skills 
• Strong writing, editing, and proofreading skills
• Excellent typing skills
• Able to manage and balance multiple tasks and priorities 
• Proficiency with MS Office including Microsoft Word, Excel, PowerPoint and Outlook

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship.  We do not typically sponsor H1-B or any other work visa petitions.

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!