Executive Assistant

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for a seasoned Executive Assistant in our Warrenville, IL office. This is an office-based role at 4201 Winfield Road, Ste. 600, Warrenville, IL 60555. Hybrid and remote schedules are not available

We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of senior leaders focused on growth for our Midwest region. You will play a vital part in supporting various growth initiatives and programs. Ultimately, you will be a key contributor to our regional production leadership team, ensuring that it runs smoothly and efficiently.

• Provide comprehensive administrative support to members of our regional production leadership team including the management of their travel, expense, calendars, meeting and call scheduling, document preparation, and outgoing communications
• Partner with leaders to develop and schedule production meetings, trainings, and activities and other administrative tasks
• Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries
• Supply administrative support to special projects and programs including in-person meetings, our quality call program, and in-house trainings such as pricing and negotiation training, and professional liability training
• Build strong working relationships other administrative staff and senior leaders
• Occasionally travel (5%-10%) as needed to support meetings, events, and trainings, typically for 1-2 days at a time

• High school diploma or equivalent and a minimum of 9 years of experience supporting a senior executive team
• Prior experience in a corporate environment is preferred
• Exceptional organizational and time management skills
• Effective communication skills and an ability to build working relationships at all levels of the organization
• Strong writing, editing, and proofreading abilities
• Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to thrive in a fast-paced work environment
• Strong attention to detail
• Ability to work independently and collaboratively as part of a team
• Problem-solving ability, with a resourceful can-do attitude
• Familiarity with Concur is a plus

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.