Administrative Assistant

Kimley-Horn is looking for an Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is not a remote position.

• Administrative Support: Assist finance leaders with calendar management, meeting scheduling, expense reporting, invoice processing, individual and group travel arrangements, event catering, and other administrative tasks. 
• Vendor Program Administration: Oversee the firm’s FedEx program by maintaining vendor relationships, handling escalations, and resolving issues for office administrators. Support administration of other vendors for travel, AMEX, and other employee reimbursements. 

• Monthly Finance Meetings: Coordinate monthly finance meetings by gathering agenda topics and organizing speakers. 

• Finance Integration Program: Collaborate with finance leaders to develop and implement a monthly "Lunch and Learn" series aimed at integrating new team members and sharing important information with existing team members. 

• Daily Check Runs: Support daily check runs, including preparing shipping labels and mailing urgent checks. 

• Backup Coverage: Provide backup for finance activities, executive admin, and rotational front desk duties as needed. 

• Office Support: Manage general office duties including ordering and stocking supplies, cleaning kitchen areas, and overseeing mail room tasks. 

• • Other Duties: Perform ad hoc tasks as requested. 

• Minimum of 2 years of relevant administrative experience 
• Proficiency in managing and balancing multiple tasks/priorities with a high sense of urgency 

• Exceptional organizational skills and attention to detail 

• Quick learner with the ability to adapt to new tasks  

• Proficient knowledge of office software such as Concur Expense, Excel, PowerPoint, OneNote and Outlook 

• Excellent interpersonal and communication skills 

• Positive attitude with a client-focused approach 

• Strong team player, eager to collaborate effectively with colleagues and other administrative staff 
• Highly responsive, with a readiness to provide prompt and efficient assistance 

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.