Business Administrative Assistant

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an Administrative Assistant to support our Business and Accounting team in Phoenix, AZ! Qualified candidates will be customer service oriented, have a strong professional work ethic, solid computer skills and able to juggle a variety of responsibilities. This is an in office position.

Main Support for our Regional Accounting team:

• Pre-Lien Notice Progressing and Management
• Monthly Operating Expense Assistance/Research
• Business Plan Analysis/Tracking
• COI Requests and Annual Renewals for the Region
• Time Collection Admin
• Fleet Management for Region
• Alternative Transportation Program Coordination and Management
• Long-term Housing and Shift Accommodations for Region
• Coordinate with Phoenix Office Property Management on repairs, on-going maintenance and notifications from LL.
• Special project support to Regional leadership

Supporting our Phoenix Hub Project Accounting Team with:

• Scheduling meetings/conference rooms
• Coordinating on-site meals/events when needed
• Assisting visitors (reserving workspace, conference rooms, etc.)
• Expense reports, travel arrangements, office supplies, filing/scanning
• General mail delivery, shipping/FedEx
• Electronically signing manual checks and distributing them via mail or FedEx

• High school diploma or equivalent
• 2+ years of relevant experience
• Proficiency in Microsoft Office/Adobe Acrobat
• Work individually and within a team environment
• Manage time efficiently and professionally
• Excellent communication and interpersonal skills
• Strong attention to detail
• Ability to multi-task and work in deadline driven environment

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.