HR Compliance Specialist

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an HR Compliance Specialist to join the corporate Human Resources team in our Warrenville, IL office.

The HR Compliance Specialist will be involved in a variety of HR initiatives and projects, including Affirmative Action plans (AAP) and other federal reporting requirements, OFCCP audits, and workplace policy and procedure implementation in accordance with federal, state, and local requirements.

This is an in-office position.

• Research, monitor federal, state, and local laws related to various employment and labor issues to stay abreast of changes and regulations; train regional HR teams accordingly.
• Prepare and submit EEO, Veterans, and other federal and state regulatory reporting.
• Conduct regular audits to ensure all required employment disclosures and notices are provided throughout the employee lifecycle.
• Coordinate with the HR Compliance Specialist, Recruiters, and EEO/AA Officer throughout the AAP process to ensure the completion of more than 50 plans throughout the firm.
• Support the Immigration process and documentation by consulting with an outside Immigration law firm.
• Manage vendor relationships for workplace anti-harassment training, background checks, drug screens, labor law posters, and compliance software, ensuring satisfaction and compliance.
• Address background checks and drug screen inquiries, occasionally assisting with employee relations cases during the adjudication process.
• Maintain Employee Handbook by publishing bi-annual updates and necessary revisions.
• Partner with members of the HR Operations team to ensure consistency and compliance across various HR policies and procedures.
• Participate in subcommittees to review existing processes and implement new processes and procedures for efficiencies and growth.
• Maintain certain information in UKG Pro (HCM); publish reports from UKG Pro for use by marketing teams and others.

Required Attributes:

• Strong auditing and assessment skills for HR programs and processes.
• Excellent project management, problem-solving, and analytical skills.
• Ability to handle multiple priorities and complex issues independently.
• Strong attention to detail.
• Strong collaboration skills.
• Ability to handle confidential information appropriately.
• Effective communication, presentation, training, and facilitation skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Education and/or Experience:

• Bachelor's degree in Human Resources or related field.
• 5+ years of relevant HR experience.
• Experience in project management and HR procedure implementation.
• Knowledge of HR regulatory and compliance environments, including emerging legislation.
• Experience managing Affirmative Action Plans and other federal reporting for federal contractors a plus.

Travel Requirements:

• Occasional travel

Office hours are 7:30am – 5:30pm Monday – Thursday and 7:30am – 11:30am Friday.

Salary Range:

$70,000-$85,000

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.