Site Development Project Coordinator

Kimley-Horn is looking for a Project Coordinator to join our Vero Beach, Florida (FL) office! This is not a remote position.

The candidate in this role will provide proactive, detail-oriented, project production and management and work directly with project managers, engineers, clients, and other staff.

This position has multiple responsibilities including project-based work and coordination duties including but not limited to:

• Managing full project site and building development cycle for national clients
• Interfacing with clients regarding project expectations, schedule, permitting process, etc.
• Coordinating with and providing technical support to staff, contractors, architects, and additional partners both locally and nationally
• Site plan, building, state/local, and federal application processing and expediting 
• Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc.
• Researching agency requirements, building codes, zoning regulations, etc. 
• Tracking of all tasks and client deliverable documents
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.).
• Compiling and assembling submittals; coordinating large production jobs, printing, and binding
• Preparing contracts
• Preparing weekly trackers or job status communications for clients
• Creating, proofreading, editing, formatting, and finalizing project-related documents and reports 

• 3-5+ years of experience coordinating/expediting commercial development projects

• Interpretation of civils/site and architectural plans preferred

• Excellent verbal and written communication skills
• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Proficient in Adobe Professional and project tracking software (Smartsheets, Lucernex, etc.)
• Strong proofing, formatting, and editing skills
• Positive, client-oriented, take-charge attitude
• Highly organized and detail-oriented
• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure
• Ability to work well with various types of people and in a team environment
• Ability to travel

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (you put in 4% -- we put in 8%) and additional profit-sharing contribution.
  • Aggregate company contribution since 2015 has been 18%.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Generous personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.