Project Coordinator

Kimley-Horn is looking for a Project Coordinator to join our team in Vero Beach, FL! The candidate in this role will provide proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff. This is NOT a remote position! 

This position has multiple responsibilities including project-based work and administrative duties including but not limited to:

• Managing full project cycle for national clients
• Interfacing with clients regarding project expectations, schedule, permitting process, etc.
• Coordinating staff and contractors locally and nationally
• Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc.
• Researching agency requirements
• Tracking of all tasks and client deliverable documents
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.).
• Compiling and assembling reports; coordinating large production jobs, printing, and binding
• Assisting engineering staff with contract processes and requesting insurance certificates
• Preparing weekly trackers or job status communications for clients
• Assisting internal clients with billing and performing invoice reviews
• Create, proofread, edit, format and finalize project-related documents and reports

Requirements:

• Bachelors degree preferred
• 3-5+ years of experience coordinating projects for national/corporate clients
• Excellent verbal and written communication skills
• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Proficient in Adobe Professional
• Strong proofing, formatting and editing skills
• Positive, client-oriented, take-charge attitude
• Highly organized and detail-oriented
• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure
• Ability to work well with various types of people and in a team environment
• Ability to travel on a limited basis

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 14 years!

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.