Project Coordinator

Kimley-Horn is looking for a Project Coordinator to join our Reston, Virginia (VA) office! This is an in-person position.

This position has multiple responsibilities including project-based work and administrative duties including but not limited to:

• Tracking of all tasks and client deliverable documents.
• Create, maintain, and track project schedules.
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.).
• Interface with clients regarding project expectations as it relates to schedule and permitting process.
• Compiling and assembling reports; coordinating large production jobs, printing and binding.
• Preparing weekly trackers or job status communications for clients.
• Project production: Create, proofread, edit, format and finalize project-related documents.
• Track production needs and shift coordination.
• Monitor schedules and budgets.
• Provide updates on program status and milestones.
• Track projects, plans and reports through review process and keep the project managers and clients updated on status.
• Handle permitting and entitlements for projects.
• Develop and maintain relationships with key agency contacts for processing projects through permits.
• Assisting project managers with client billing and performing invoice reviews.
• Creating and tracking purchase orders to subcontractors.  Processing vendor and sub consultant invoices.
• Accepting incoming Purchase Orders and setting up electronic job folders, online trackers and inputting into internal accounting systems.
• Coordinate, print and assemble project submittals to various jurisdictional agencies, Cities, utilities, etc.
• Assisting project managers with contract processes, contract administration, subconsultant IPO’s and request insurance certificates.
• Database Management.
• Other duties as assigned.

• High School Diploma or equivalent.
• Valid driver’s license.
• 3 or more years of relevant project coordination experience preferred.
• Minimum of 3 years of experience in a professional office environment.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Proficient in Adobe Professional.
• Highly organized and detail-oriented.
• Critical thinking and problem solving skills.
• Excellent verbal and written communication skills.